Following the receipt of your signed contract, the Palm Springs Convention Center will assign an Event Manager to assist with your event planning and implementation. Once assigned, the Event Manager will remain your primary liaison through the conclusion of the event. The Event Manager will also function as the conduit to Convention Center personnel and subcontractors, gathering all event information and disseminating that information to all operating departments, including engineering, event security, set-up staff, audio-visual, emergency medical services, electrical, telecommunications, catering, police, and fire services.
It is important to remember that the Palm Springs Convention Center is a multi-purpose facility, and may have simultaneous events in the building. The Event Manager will rely heavily on the information you provide to manage and coordinate public areas for multiple events. Providing detailed program information in advance will ensure smooth operation during the event.
Planners’ tools created to simplify preparations, such as forms and checklists, are available on this site along with other useful information. Your Event Manager will be anxious to begin planning with you and would be pleased to offer ideas designed to support your event goals.
This section will provide you as a planner with a comprehensive guide to important timelines and processes that are designed to help your event run smoothly.
In this section you will find forms for your use in ordering services such as telecommunications and IT as well as forms to assist you in complying with City requirements.
In order to assist you in working with the space throughout the facility you will find space and capacity charts as well as scale drawings of the space that you may use for your planning. Your event coordinator will prepare detailed drawings once we have received your meeting or event specifications.
The information in this section is extremely important as it provides you with the key guidelines for complying with applicable fire codes and other facility general guidelines in abbreviated form.
- Facility GuidelinesThis abbreviated list of guidelines is offered to assist in making your visit to the Palm Springs Convention Center enjoyable and productive.
- Fire Regulations These guidelines are provided by the City of Palm Springs Fire Marshal to assist you in advance planning for producing or participating in an event at the Palm Springs Convention Center. Please read these guidelines carefully and contact your Event Manager with any questions.
Contractors available to work in the facility are provided for your convenience in the following lists.